Healthcare organizations have a lot of documents to deal with, and almost every one of those documents contains sensitive personal information. This data isn't just protected by regulations like HIPAA; it's also something patients have trusted their healthcare partners with--which means it's that much more important to protect. Luckily, with document solutions like an electronic health record (EHR) system, that's easier than ever.
Document Solutions: Tips for Switching to an EHR System
There are all kinds of document solutions available to help healthcare organizations do their vital work with even more precision and efficiency. However, perhaps one of the best approaches is an EHR system--a solution that helps you digitize your health records to simplify workflows, reduce human error, and deliver better results for patients.
But saying goodbye to paper isn't always easy. Here are a few tips to help your healthcare institution make a smooth transition:
- Think about your existing documents.
Even once you've made the move to an EHR system, you'll still have paper files to handle. These files often need to be shredded for security purposes--so don't let anyone throw them out.
- Make plans ahead of time.
When transitioning to digital document solutions, it's always best to think ahead and make plans for how you'll move important data. For example, you might identify the highest-priority files and digitize those first to limit disruptions or downtime.
- Work with your staff to find the best solutions.
Healthcare staff have a lot on their plate, so it's always helpful to give them a say in the transition process. That way, they can identify any knowledge gaps they may have and let you know whether they may need additional support while you move to an EHR system.
- Set accessible goals.
You likely have thousands of files waiting to be digitized. Don't try to tackle everything at once; instead, for the good of your patients and your staff, take things slow and set goals you can reasonably reach. This keeps you from rushing and makes it easier to handle any disruptions that may arise.
Conclusion
Although healthcare organizations will always have sensitive data to take care of, that data doesn't have to be trapped on paper forever. Digital document solutions like electronic health record systems can help healthcare professionals take control of important information while delivering better experiences for patients.
Need help making the switch to an EHR system? Looking for more document solutions? Contact us today for all the help you need!