Law firms have unique needs and challenges when it comes to document management. As such, a one-size-fits-all solution just isn't going to work--so here's everything you need to know about choosing document management systems for your law firm.
The Basics
Before you start choosing between all the powerful and promising managed services available, you need to do just a little bit of homework to find out precisely what you want. For example, if you're hoping to get your print habits and costs in check, you'll want to check out print management; if it's network solutions you're after, IT management is just the thing for you. However, if--like many law firms--you are feeling overwhelmed by stacks of paper, disorganized file cabinets, and chaotic workflows, document management is the best way to go.
Document management systems help you transition to digital files while organizing, streamlining, and securing your existing data. What's even better is that these solutions grow with your firm, which means they'll never be outdated or obsolete.
What to Consider
Law firms have a few special considerations when choosing document management systems. Let's take a closer look!
- #1: Prioritize compliance.
Document management should be all about meeting your goals, not holding you back. Make sure to check available functions, features, and solutions against legal guidelines to make sure you end up with a compliant system.
- #2: Consider the cloud.
Not all document management systems require you to use the cloud, but the truth is that cloud-based solutions are often stronger, more efficient, and better organized. Consider making the cloud an everyday tool in communication, security, and even environmental friendliness (since you'll be using less paper).
- #3: Know the details.
Different document management systems have different organizational techniques--an especially important consideration for law firms. Make sure you see everything you need, from search tools to version control, or you won't get the most out of document management.
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